Does AQAR work for property management companies?
Yes. Property management firms use AQAR to manage tenant records, collections, landlord reporting, maintenance tracking, remittances, documents, and access control across many owners and units.
A property management platform built around real rent operations
Aqar gives every role a clear workspace: managers see action queues, accountants verify collections, landlords view reports, and tenants access their records.
What does AQAR include?
AQAR includes the core web workflows required to operate rental property portfolios: properties, units, tenants, leases, invoices, manual payments, payment proof verification, receipts, maintenance, inspections, landlord statements, remittances, documents, announcements, access control, audit trails, and Excel import/export.
Dashboard and portfolio command centre
Start each day with occupancy, vacancies, arrears, lease expiries, unverified payments, maintenance, and portfolio health instead of searching through spreadsheets.
- Role-specific dashboards for managers, accountants, and landlords
- Property, unit, occupancy, vacancy, and assignment views
- Action queues for overdue payments, expiring leases, and unresolved work
- Portfolio ranking by value, occupancy, collections, and operating status
Tenant identity, leases, and records
Keep tenant identity, tenancy history, lease terms, deposits, documents, and notes in one controlled place while respecting privacy boundaries.
- Tenant profiles linked to units and leases
- Lease start, end, renewal, deposit, billing day, and notice details
- Expiry alerts for renewal and follow-up
- Global tenant identity model with biography-only boundaries
Rent invoicing and payment proof verification
Move collections from screenshots and informal messages into invoices, proof review, receipts, balances, and arrears workflows.
- Rent invoices and payment records
- Manual payment capture for payment-proof operations
- Proof verification and rejection workflow
- Receipts, tenant balances, arrears, and partial payment tracking
Period close and landlord remittance statements
Give landlords credible reports that explain rent received, commissions, deductions, maintenance costs, remittances, and balances.
- Monthly close workflow
- Management fee and deduction handling
- Landlord remittance statements and paid status
- Downloadable reports that reduce repeated landlord calls
Maintenance and inspection evidence
Turn maintenance requests, costs, photos, assignments, inspection checklists, and follow-up into traceable operational records.
- Maintenance request logging and assignment
- Status tracking from reported to resolved
- Cost capture per property and unit
- Inspection templates, photo evidence, and report outputs
Documents, notices, and communications
Keep lease files, invoices, receipts, statements, notices, and tenant-facing documents attached to the right entity instead of scattered across phones and folders.
- Entity-linked document storage
- Lease expiry, reports, receipts, and statements
- Announcements, reminders, SMS/email/push-ready event model
- Communication records tied to the tenancy context
Security, roles, and audit trail
Protect sensitive property, tenant, payment, and landlord data with role-aware access and traceable actions.
- Role-based access control for staff and stakeholders
- Company isolation for operational data
- Support access designed to be approved and auditable
- Audit trails for sensitive financial, document, and identity actions
GIS, reports, and country configuration
Support location-aware property management and keep regional requirements organized through clear payment, tax, identity, currency, and communication settings.
- GPS and location reports
- Exports for operational review
- Uganda-first workflows for rent operations
- Configuration points for payment, tax, identity, currency, and communication differences
AQAR compared with spreadsheet property management
| Workflow | Spreadsheet pattern | AQAR |
|---|---|---|
| Rent collection | Manual matching of screenshots and references | Invoices, proof review, receipts, arrears, balances, and audit history |
| Landlord reporting | Late manual reports assembled from multiple files | Period close, remittance statements, deductions, and downloadable outputs |
| Maintenance | Phone calls, chat threads, and personal photo galleries | Requests, assignments, costs, status, and evidence records |
| Access control | Shared files and informal permissions | Roles, company isolation, support controls, and sensitive-action logs |
| Tenant service | Repeated calls for balances, receipts, and documents | Self-service records and structured notices where enabled |
Feature questions
Can landlords log in to see their reports?
Yes. Aqar gives landlords portfolio visibility, collections, arrears, vacancies, maintenance costs, remittances, and downloadable reports according to their access permissions.
Can tenants submit payment proof?
Yes. AQAR supports tenant payment proof submission and manager or accountant verification so payment records move through a structured workflow.
Does AQAR support Excel import and export?
Yes. Excel import/export is part of the onboarding and exit workflow so teams can migrate from spreadsheets without losing control of their records.
What makes AQAR different from a generic imported PMS?
AQAR is built around Uganda-first rent operations, payment proof workflows, landlord remittances, SMS-ready communication, DPPA-aware tenant data, and company isolation rather than broad real estate listing workflows.
Run your property portfolio in AQAR.
Open the live demo or speak with us about your properties, reporting needs, payment workflow, and onboarding path.